There is a likelihood for emergency situations to occur in the workplace at any point in time. An example is a fire outbreak. Such happenings can be disastrous, and they can lead to loss of lives and property. This is why business owners need to ensure the safety and well-being of their workers by having a plan.
You are not just ensuring their safety, but yours also. This is why you should take the matter as seriously as you would treat a personal issue. An effective emergency action plan can help you realize this goal. The plan has to be detailed and well-implemented.
Significance of Having an Action Plan
Initial steps taken during an emergency are critical to ensuring that every member of your workforce is safe. It has to include prompt responses because time is of the essence. Emergency situations have to be approached in an orderly manner.
A set of guidelines should be provided for your employees to know what to do in emergency situations. The warnings and steps should be stated with clarity. Should they seek shelter or evacuate? Should a lockdown procedure be initiated? These issues should come up in the preparation of the plan.
Emergency services will be able to respond to your calls more efficiently when you have a good plan. You should keep this in mind when drafting the plan because the services of emergency workers such as firefighters are essential for the effective management of emergency situations.
Steps to Take
In creating an emergency safety plan, business owners should do the following:
- Organize a Team
Your emergency response team should be made up of committed individuals. The participation of everyone in the organization (both management and employees) should be sought.
- Assess Risks
Risk assessment is necessary to discover vulnerabilities and potential hazards in the workplace. Lives and property are at stake, but it is necessary to place the lives of the members of your workforce above your physical assets. Place your employees at the top of the scale when assessing risks. The environment should be a part of the assessment.
- State Your Performance Objectives
Every hand on deck should be kept accountable and stay on track. Tangible milestones and quantifiable objectives should be stated for every aspect of the plan.
- Write a Detailed Policy
Your policy should include the following:
- Evacuation procedures
- Means of communication
- Tasks for the emergency response team
- Contact information of emergency services
- Head count instructions
- Rescue and medical duties
- Train Your Team
Once you are able to organize a team, you need to train them. They should acquire the necessary certifications before duties are assigned to them.
Include your company’s emergency safety strategies in your business plan. This can be made possible by companies such as Pro Business Plans during the preparation of the draft. Conduct emergency drills once in a while to help employees to get used to the plan. A regular review of your strategies should also be done.